Checklist: digital infrastructure in your maintenance plan

A long-term maintenance plan is there to prevent surprises. For the roof, the façade and the installations, that works well. For the digital infrastructure, often not yet. With this checklist you make that part plannable too.

Does the building already have an IT-Label? Then you already have much of this information. Use the report as your basis.

What do you include?

1. The connection. Which connection enters the building, via which route, and is there a second entry?
2. The cabling. Which category is installed (CAT5e, CAT6 or CAT6A), and on which floors?
3. The patch cabinets. How many are there, where are they and is there room for expansion?
4. The technical room. Cooling, power supply, a UPS if present, and access.
5. The network equipment. Switches, firewall and access points, insofar as they belong to the owner.
6. The building systems. The building management system, access control, cameras and sensors.
7. Indoor coverage for mobile reception, if present or needed.

What do you record for each component?

1. Owner or tenant? Use the IT Demarcation List to record who provides, manages and pays for the component. Only the owner's part belongs in your plan.
2. The condition. What state is the component in now? An IT-Label audit or pre-inspection gives you this information.
3. The expected life. Use the information from the supplier or installer. Network equipment lasts much shorter than cabling.
4. The moment of replacement or improvement, and the estimated costs.
5. The documentation. Drawings, test reports and contracts. Where are they, and are they up to date?

When do you update the plan?

1. At recertification. The IT-Label is valid for two years. That is a natural moment to review the plan.
2. During a refurbishment or sustainability upgrade. Ceilings are open then and changes are cheapest. Read refurbishing your office? Include the IT infrastructure.
3. When a tenant changes. What the owner has to provide often changes too.

Need help?

Want a reliable baseline for your maintenance plan? With a pre-inspection you know what is in place, how it performs and what is needed. Read more about this approach on our page for technical managers.

The IT-Label does not replace a condition assessment according to NEN 2767 or other inspections. It complements them for the digital part.